How To Plan a 100 pax Wedding on a Budget

Planning a wedding can feel overwhelming, especially when you're working on a budget. But it is absolutely possible to plan and arrange a beautiful once-in-a-lifetime celebration for 100 guests. Here's the how-to without breaking the bank:

Set a Realistic Budget and Stick To It (and Try Not To Go Over Budget)  

Before diving into planning, determine how much you can realistically afford, whether it's from your own funds or family contribution, and let that guide every decision moving forward. Focus spending on what matters most to you as a couple. Invest in things that will truly enhance your special day. Keep track of every expenses and watch out for hidden costs like service charges or last minute add-ons that can throw you off your budget. 

DIY Where You Can 

One of the most effective ways to add character to your wedding while keeping costs in check, is through DIY. Platforms like Canva offer free and premium templates that you can personalize for invites, menu cards, seating charts etc. Printing can be done at any local print shops at a fraction of a cost. You can save even more if you go digital like e-invites and online RSVP. Not only are they budget-effective and eco friendly, it is also convenient for both you and your guests. PS: You can also edit the designs of your invite to your own liking, so that's another bonus! 

Other than invites, you can also DIY:
- Doorgifts
- Welcome Signage
- Table Numbers
- Decorative Gift Trays
- Guests Book 
- Wedding Video

DIY allows you to craft a celebration that reflects your style, tells your story, and stays within your budget. The key is to focus on small, manageable projects that won't overwhelm you, but still make a big visual impact. With a little planning (and maybe a few helping hands), your DIY wedding will be just as beautiful and unforgettable as any grand affair. 

Cutdown the Extras 

Wedding expectations can be heavy, but the truth is, you dont have to do what everyone else does. More and more couples today are choosing to break away from tradition and craft a wedding that reflects who they are then what's expected. For example, instead of hiring a live band, a spotify playlist that you built together with your partner can give a more personal and heartfelt touch. Letting go of these rules doesn't mean sacrificing meaning, it often makes the day feel more genuine, relaxed and memorable.

Rent instead of Buy (or go Preloved)

Wedding attire can be one of the biggest splurges, but you can also enjoy degisner looks without the hefty price tags by renting or buy preloved. Many bridal boutiques offer rental packages that include accessories, veils, or even a second outfit for the reception. Ultimately, whether you rent or buy secondhand, the result is the same: a stunning look that feels right and respect your budget. 

Venue Hacks

One of the smartest ways to cut cost for your wedding venue is by choosing an off-peak date. Weekends are the most popular (and most expensive) wedding days, so opting for weekdays can significantly reduce your venue rental fee. Thinking outside the ballroom or event spaces can also open up more affordable and unique options. Spaces like boutique cafés or Airbnb homes often come with lower rental rates and offer a more intimate and personalized atmosphere for your celebration. Additionally, you can consider having only one venue for both ceremony and reception. Not only it cut down on overall costs, you can also avoid duplicate spending on decorations, logictics and vendor setups. It also simplifies transportation for guests, minimises downtime between events, and creates a smoother and more cohesive experience from start to finish. 

With thoughtful planning, smart spending, and a clear focus on what truly matters, you can create a celebration that’s every bit as memorable without the financial stress. From choosing the right venue to embracing DIY details, every decision brings you closer to a wedding that feels personal and beautiful, all within your budget.